Planning the perfect conference involves ensuring a number of key aspects align successfully and one of those important components is choosing a hotel that is just right for your needs.
Here is a look at some of the features that need to be on your checklist when it comes to selecting a hotel for your business conference and why they are so important to a successful outcome.
Get the date right
One thing that can often get overlooked is the importance of choosing a date for the conference that gives you the best options.
It always pays to check whether your intended time and date coincides with other events in the area, as this could create issues with accommodation availability and also impact attendance rates.
If you choose a hotel in a good city location, like the Saddle Brook Marriott, for instance, that can work well for easy access and good availability for extra rooms in the immediate area if needed, but that can often be dependent on getting the date right.
Technical assistance
You also want to be sure that your chosen hotel can provide the right technical support that helps to ensure the conference is a success.
You need good IT support and technical know-how to be confident that the projections screens, microphones, and WiFi are all going to perform on the night without any hitches.
Focus on food and drink
Another really important component to get right is the event catering.
Good catering has to be considered integral to the success of an event and if you can keep everyone happy with plenty of good food and drink that is on the table exactly when you want it, that can make all the difference.
Time away from the conference
When people attend a conference they will want to enjoy leisure time when the main business of the day has been concluded.
Look for a hotel that offers a good range of leisure facilities or is in an area where there are plenty of entertainment options and the chance to socialize and network in a relaxed atmosphere.
A good representation of your business
Demonstrating corporate social responsibility is becoming increasingly important to many companies and you want to be sure that your venue demonstrates an element of environmental consciousness that reflects well on your business.
This means making sure that options like sustainable cuisine are available to you and checking what corporate social responsibility programs they run and what certifications for sustainable practices the venue has.
If you can choose a venue that is broadly in line with your own ethics and goals when it comes to environmental consciousness that is going to reflect well on your business.
If you can tick these key features off your checklist you will be well on the way to finding a venue that is perfect for hosting what should turn out to be a successful business conference.
